McCormick Institute for Early Childhood

BY Dr. Melissa Casteel | April 2, 2020

A woman wearing glasses and a suit is smiling in front of a flag.

Sim Loh is a family partnership coordinator at Children’s Village, a nationally-accredited Keystone 4 STARS early learning and school-age enrichment program in Philadelphia, Pennsylvania, serving about 350 children. She supports children and families, including non-English speaking families of immigrant status, by ensuring equitable access to education, health, employment, and legal information and resources on a day-to-day basis. She is a member of the Children First Racial Equity Early Childhood Education Provider Council, a community member representative of Philadelphia School District Multilingual Advisory Council, and a board member of Historic Philadelphia.


Sim explains, “I ensure families know their rights and educate them on ways to speak up for themselves and request for interpretation/translation services. I share families’ stories and experiences with legislators and decision-makers so that their needs are understood. Attending Leadership Connections will help me strengthen and grow my skills in all domains by interacting with and hearing from experienced leaders in different positions. With newly acquired skills, I seek to learn about the systems level while paying close attention to the accessibility and barriers of different systems and resources and their impacts on young children and their families.”

This document may be printed, photocopied, and disseminated freely with attribution. All content is the property of the McCormick Center for Early Childhood Leadership.

There is this basic value that whatever you do, you do for the community and the family. It is not about you as an individual. Yes, it is important to do well, but because it will enable others to do well. Even in the midst of dire circumstances, people will say “let me see if I can help.” – Anna Escobedo Cabral


Months ago, I was asked about how our team navigates team building. I thought, “We value the outcomes of team building, and I can write about it.” Then COVID-19 hit Chicago, and team building was the furthest thing from my mind!


Currently on a shelter-in-place order, I am filled with a mix of anxiety and gratefulness. I am grateful for my work team – our relationships, connections, collaboration, and dedication. Ah, I am thinking about our team, built on the foundation that relationships matter. Interactions matter. Learning environments for children and adults matter.


Most of our work has always been remote, and we have been transparent and intentional about creating an environment of trust and support from the beginning. The Leadership Freak, Dan Rockwell, shares “Positive environments are never an accident.” I knew that a time would come when we had a particularly challenging day, and the only people who could really understand were those on our team. Yes, family and friends could offer support, but the acknowledgment of, “I hear you, and I get it” would come from us. I never would have thought that our foundation would carry us through a pandemic! Our first virtual team meeting, after our university went on full remote status, was a heartwarming reflection of a connected team.


In Salsa, Soul, and Spirit Leadership for a Multicultural Age, Juana Bordas (2012) describes that in collectivist cultures “…leaders are expected to listen, integrate the collective wisdom, and reflect the group’s behavior and values. Leaders charge people up, facilitate their working together, and help them solve problems. As they empower others, a community of leaders evolves.” In this time, I’m grateful our environment is grounded in a collective orientation.


The process of strengthening our connections has been directly tied to the development of our professional outcomes in support of early childhood teachers and administrators. Some strategies we use to build our team include:


Starting with Why: As a diverse team (education, experience, race, ethnicity, and age), sharing why we do this work is our way of exploring each other’s cultures and passions and discovering our common purpose in working together. Learn more from this TED Talk, Start with Why: How Great Leaders Inspire Action.


Sharing Joys & Concerns: Our team meetings start with an opportunity to share who we are before discussing what we do. We build relationships that have sustained us through the joys and challenges that are an inevitable part of life. Shout out the McCormick Center’s very own, Linda Butkovich, for instilling this practice!


Breaking the Ice: New team members lead the ice-breaker at the next meeting when they join our staff. We learn so much about a person through the activity they choose, and integrating them into the team early is an intentional part of our process.


Being Critical Friends: We reflect on our work and critique each other from a place of growth and learning. In our professional learning community (PLC), we struggle with the discomfort of disagreeing with a colleague, but we’re coming to appreciate the value of learning and growth that results. Learn more about Deepening Critical Reflection.


Having Team Teach-Outs: We don’t have to be experts, but we all have expertise. Learning with and from each other is valued. Team members rotate leading much of our professional learning.


Leveraging Technology: Dan Rockwell, says, “Energy is social” and considers every interaction to be an energy exchange. We strive to exchange positive learning energy when we come together in person and virtually. We use various technology tools to manage our work and maintain our connection (e.g., Zoom, Google Docs, and Trello).


Trusting the Process: Fred Rogers reminds us, “Human relationships are primary in all of living. When the gusty winds blow and shake our lives, if we know that people care about us, we may bend with the wind, but we won’t break.” Our team has its share of challenges, but we reflect on our strong foundation to get us through the difficult times…together.


Melissa Casteel, EdD, is the Director of Quality Assessment for the City of Chicago contracts at the McCormick Center for Early Childhood Leadership. In this role, she supports a team charged with providing data used to improve teaching practices and inform professional learning. As a national reliability anchor for the Program Administration Scale (PAS) and the Business Administration Scale for Family Child Care (BAS), she coordinated and facilitated training on various early childhood leadership topics. A first-generation college graduate and daughter of a family child care provider, Dr. Casteel is a 2019-2020 Barbara Bowman Leadership Fellow.

By Dr. Neal Green February 8, 2026
Tools: Gemini Gems, NotebookLM, Perplexity Spaces Overview The evidence is clear that early childhood professionals' most significant challenge is a lack of time. Artificial Intelligence (AI) tools, when used strategically, can give administrators some of the time they desperately need, allowing them to focus more on their staff and the children and families in their care. This approach aligns with the foundational goal of strengthening leadership effectiveness and program impact (Abel, Talan, & Masterson, 2023). When I scan the AI landscape of available products and platforms, it becomes overwhelming. There are so many options that it is impossible to keep up with every new development. Focusing on a limited number of AI tools backed by organizations with strong infrastructure and fiscal stability is a wise place to start your AI journey. McCormick Institute for Early Childhood’s (MIEC’s) upcoming professional development sessions will focus on three AI tools. These include Gemini Gems, NotebookLM, and Perplexity Spaces. Think of Gemini Gems as your customized AI assistant that you "train" to follow your rules and meet your goals. Gemini Gems are the right tool to tackle Internal Operations . NotebookLM is perfect for creating Family Support resources that stick. NotebookLM is a powerful AI tool that uses only the documents or other resources you add to generate specific, focused output. Perplexity Spaces is a fantastic choice to address Marketing demands. Like many AI tools, you can toggle back and forth between open web searches and focused documents that are specific to your work. Gemini Gems: The “Specialist Teammate” Gemini Gems allow you to create templates you can use repeatedly for agendas, HR policies, and more. If you have used AI in the past, you know that writing an effective prompt takes time, and they can easily get "lost" if you use AI often. Gems removes that challenge and lets you save your most effective prompts without having to rewrite them every time you use Gemini. It is up to you to decide if you want to create several smaller Gems to tackle common challenges you face or create larger Gems that encompass large swaths of your work. For our purposes, we will focus our Gem work on Internal Operations, addressing Program Administration Scale (PAS) Item 9: Internal Communications (Talan & Bloom, 2011). Imagine using a Gem to turn messy staff meeting notes into professional minutes with clear action plans in minutes or less! NotebookLM: The "Walled Garden" NotebookLM is an excellent tool for Family Support for your center, addressing PAS Item 17: Family Support and Involvement (Talan & Bloom, 2011). After uploading documents and resources, such as your parent handbook or community referral lists, to your Notebook, you can create several resources that parents/guardians of your center students will love. Just a few of the impressive features available with NotebookLM include audio (podcast) summaries, video summaries, and reporting functions with templates or the option to create your own report with metrics that matter most to you. Perplexity Spaces: The "Research Librarian" Perplexity Spaces is a perfect AI partner for Marketing your early childhood education (ECE) program, addressing PAS Item 18: External Communications (Talan & Bloom, 2011). You can build your own centralized repository, with control over branding to ensure consistency and present a professional, current image. Adding specific instructions to your space eliminates the need to format documents constantly and saves valuable time. The consistency that a Perplexity Space offers in this regard allows you to upload messages that are the "voice” of your brand. Your marketing efforts are not only more aesthetically pleasing but also enable you to track trends at similar centers in your area, helping you assess the competition. Strategies for Success: Audit your Internal Communications: Identify one repetitive task, such as creating staff meeting agendas (PAS Item 9), and automate it with a Gemini Gem. Curate your Family Resources: Gather three to five existing documents to "feed" a NotebookLM project for more responsive family support (PAS Item 17). Standardize your Brand: Use a Perplexity Space to ensure all public relations tools project a consistent, professional image (PAS Item 18). Reflection Questions: Which administrative task takes the most time away from your interactions with staff and families? How might centralizing marketing materials (branding) impact the professional image to prospective families? Table 1: AI Tools for ECE Professionals
Show More