McCormick Institute for Early Childhood

BY Marie Masterson, PH.D. | March 30, 2020

A woman wearing glasses and a suit is smiling in front of a flag.

Sim Loh is a family partnership coordinator at Children’s Village, a nationally-accredited Keystone 4 STARS early learning and school-age enrichment program in Philadelphia, Pennsylvania, serving about 350 children. She supports children and families, including non-English speaking families of immigrant status, by ensuring equitable access to education, health, employment, and legal information and resources on a day-to-day basis. She is a member of the Children First Racial Equity Early Childhood Education Provider Council, a community member representative of Philadelphia School District Multilingual Advisory Council, and a board member of Historic Philadelphia.


Sim explains, “I ensure families know their rights and educate them on ways to speak up for themselves and request for interpretation/translation services. I share families’ stories and experiences with legislators and decision-makers so that their needs are understood. Attending Leadership Connections will help me strengthen and grow my skills in all domains by interacting with and hearing from experienced leaders in different positions. With newly acquired skills, I seek to learn about the systems level while paying close attention to the accessibility and barriers of different systems and resources and their impacts on young children and their families.”

This document may be printed, photocopied, and disseminated freely with attribution. All content is the property of the McCormick Center for Early Childhood Leadership.

As you adjust to the unprecedented circumstances of social isolation, many of you are facing major adjustments to your daily schedule within close proximity to family members. You are pondering decisions for which you may not have answers. You are dealing with financial pressure and practical daily choices about how to manage food purchases and household repair. In addition, you may be worried about your business, your early childhood program, and your staff and colleagues and their families. You may wonder what the future will bring. Persistent anxiety can take a toll on your energy, balance, focus, concentration, and patience.


These new circumstances will require you to dig deep to connect to resilience – choose healthy ways of responding – and extend your reassurance to family and others who depend on you.


These needs are even more pronounced during school and childcare program closures. While you manage your own reactions and set daily action steps, children are watching. They may not be able to verbalize their concerns, but they will take their emotional cues from you. Just at the time you need them to be quiet, focus, and find something to do, they may become clingy, irritable, and moody. In addition to managing your own emotions, you will need to help them manage theirs. They may not understand the changes in the world, but they can feel and see them in your responses.


When early childhood or life experiences have contributed to a heightened response to stress, it’s important to remind yourself that the stress response was biologically wired to help humans survive. The Center for the Developing Child at Harvard University notes that our protective coping skills need to remain productive and flexible to counterbalance current adversity.


The flight, fight, or freeze response that hits our bodies without restraint can feel overwhelming. This response during stress stems from the body’s need to utilize energy to protect itself in the face of roaring lions and other beasts that threaten our existence. It’s a good thing, when you feel panicked about present circumstances, to remind yourself that there is not a lion. This cognitive reframing can help you contain the distraction of anxiety and focus and reserve your energy for practical tasks at hand. It helps to say out loud, “I am okay. We are okay. This is going to be okay.” Calming and focusing your energy is the first step to managing the many needs you will face each day.


Next, you’ll need to take practical steps to make this new reality work for you. Parents who think children will “go play,” during this time at home will be in for a day of stress and frustration. While parents feel the need to be “left alone” to work, young children are highly tuned in to that stress. They will tend to be clingy and act out more – the opposite of what families need.


Planning ahead of time will add a sense of predictability and calm for everyone. A consistent schedule helps to stabilize the day. Below are some strategies to add consistency and sanity:


  • Pack lunches and snacks the night before. When children get hungry, you can say, “Sliced apples and cheese are waiting for you.” After lunch, read with children for 20 minutes. This connection fills children’s emotional tank and calms them for the next play period.
  • Be sure children have plenty of water. They can become irritable but not realize they are thirsty.
  • Rotate materials children use and plan spaces that invite and sustain their type of play. For example, board games and card games work well for preschool to school-age siblings. Connect Four, Guess Who, Game of Life, and jigsaw puzzles require dedicated space. A bowl of a favorite dry cereal or pretzels will extend game time.
  • Fine motor materials and dramatic play inspire concentration and extended play. These include Legos, Lincoln Logs, bristle blocks, gears, and other building sets. Also gather materials for thematic play. Interesting kitchen utensils along with a clipboard, menu, and money inspire restaurant play. A fire hat, length of tubing, and boots jumpstart firefighter play. Help children gather and prepare materials they need.
  • Create soft spaces for children with pillows, blankets, and books for quiet play. Often, children become over stimulated and need places for rest, using their imagination, and daydreaming. They often choose extended quiet time when they have a prepared quiet space waiting for them.
  • Create a unique space for children’s art, craft, and school projects. For example, when children have their own space with organized paper, stickers, markers, colored pencils, pens, tape, stapler, and scissors, they return often. Provide a basket of colorful newspapers, fabric bits, and interesting ribbons to glue. Save those many toilet paper tubes and encourage children to make robots or other open-ended creations. Provide felt or fabric, ribbons, bottle tops, and other containers and materials along with tape, glue, markers, and/or paint.
  • Offer young children their own briefcase with office supplies. This works for children of all ages, but the items should match their age and safety needs. Markers, pens, pads of paper, a stapler, tape, child-friendly scissors, stickers, and other extra grown up items (erasers, clips, small containers, blank checkbook registers, a measuring tape, and an old-school calculator) are perfect items to include. Children will work quietly near their parent knowing they are working too.
  • Provide boxes and blankets for forts. Include books, flashlights, and blankets for extended fun.
  • Plan breaks for vigorous dancing or outdoor play. Exercise helps children focus on quiet play activities. Families should have a set time so they can say, “Thirty more minutes for play, and then we are going outside.” If weather or other factors prohibit going outdoors, dance music or indoor aerobics are a great substitute. To transition back to play, provide water, a story, and deep breathing for younger children.
  • A planed 10-minute time in period with children each hour for reading, snuggling, and setting up the next activity will help them refocus on independent play afterwards.
  • Encourage children to make digital video calls to grandparents and cousins. Ask them to write old-fashioned letters and draw pictures to mail to friends and family.
  • Make meals special, like having breakfast by candlelight or a dinner picnic on a blanket.
  • While it’s tempting to park children in front of media, this actually detracts from their ability to focus and self-entertain. Reserve media time for the end of the day (4:00-5:00 PM) when children are tired and you really need to finish working.


Keep in mind what children can manage. A four- to five-year old can generally focus on a task for five to fifteen minutes. Children who have just turned three are considered toddlers (15 months to 36 months). They will play near a parent and need assistance to manage frustrations and reengage with activities. School-age children also manage the day better with planned activities and a designated place for school work.


Remember that what children want most is time with you. When they hear your kind words and patient responses, they will follow your lead. When all else fails, punt the plan and snuggle, read, or watch a favorite cartoon. They will remember how you made them feel.


Your goal is to make positive memories and make the most of a challenging time. Your children are learning how to manage hardships and how to have healthy relationships. They are watching your face, listening to your tone of voice, and internalizing your body language. They are learning from you how to handle life – and how to be resilient.


During this difficult time, take time to explore the many resources of the McCormick Center for Early Childhood Leadership. You may want to check out Enjoying the Parenting Roller Coaster: Nurturing and Empowering Your Children Through the Ups and Downs. It’s a good time to start a journal, explore professional development opportunities, and plan for the future. Consider future activities in your community. Take walks outside. This is the perfect time to grow and thrive and to make the most of each day. We are here to support you and are thinking of you and your families during this time.


Marie Masterson, Ph.D. is the Director of Quality Assessment at the McCormick Center for Early Childhood Leadership and author of books and articles related to high-quality teaching, parenting, and leadership. 

By Dr. Neal Green February 8, 2026
Tools: Gemini Gems, NotebookLM, Perplexity Spaces Overview The evidence is clear that early childhood professionals' most significant challenge is a lack of time. Artificial Intelligence (AI) tools, when used strategically, can give administrators some of the time they desperately need, allowing them to focus more on their staff and the children and families in their care. This approach aligns with the foundational goal of strengthening leadership effectiveness and program impact (Abel, Talan, & Masterson, 2023). When I scan the AI landscape of available products and platforms, it becomes overwhelming. There are so many options that it is impossible to keep up with every new development. Focusing on a limited number of AI tools backed by organizations with strong infrastructure and fiscal stability is a wise place to start your AI journey. McCormick Institute for Early Childhood’s (MIEC’s) upcoming professional development sessions will focus on three AI tools. These include Gemini Gems, NotebookLM, and Perplexity Spaces. Think of Gemini Gems as your customized AI assistant that you "train" to follow your rules and meet your goals. Gemini Gems are the right tool to tackle Internal Operations . NotebookLM is perfect for creating Family Support resources that stick. NotebookLM is a powerful AI tool that uses only the documents or other resources you add to generate specific, focused output. Perplexity Spaces is a fantastic choice to address Marketing demands. Like many AI tools, you can toggle back and forth between open web searches and focused documents that are specific to your work. Gemini Gems: The “Specialist Teammate” Gemini Gems allow you to create templates you can use repeatedly for agendas, HR policies, and more. If you have used AI in the past, you know that writing an effective prompt takes time, and they can easily get "lost" if you use AI often. Gems removes that challenge and lets you save your most effective prompts without having to rewrite them every time you use Gemini. It is up to you to decide if you want to create several smaller Gems to tackle common challenges you face or create larger Gems that encompass large swaths of your work. For our purposes, we will focus our Gem work on Internal Operations, addressing Program Administration Scale (PAS) Item 9: Internal Communications (Talan & Bloom, 2011). Imagine using a Gem to turn messy staff meeting notes into professional minutes with clear action plans in minutes or less! NotebookLM: The "Walled Garden" NotebookLM is an excellent tool for Family Support for your center, addressing PAS Item 17: Family Support and Involvement (Talan & Bloom, 2011). After uploading documents and resources, such as your parent handbook or community referral lists, to your Notebook, you can create several resources that parents/guardians of your center students will love. Just a few of the impressive features available with NotebookLM include audio (podcast) summaries, video summaries, and reporting functions with templates or the option to create your own report with metrics that matter most to you. Perplexity Spaces: The "Research Librarian" Perplexity Spaces is a perfect AI partner for Marketing your early childhood education (ECE) program, addressing PAS Item 18: External Communications (Talan & Bloom, 2011). You can build your own centralized repository, with control over branding to ensure consistency and present a professional, current image. Adding specific instructions to your space eliminates the need to format documents constantly and saves valuable time. The consistency that a Perplexity Space offers in this regard allows you to upload messages that are the "voice” of your brand. Your marketing efforts are not only more aesthetically pleasing but also enable you to track trends at similar centers in your area, helping you assess the competition. Strategies for Success: Audit your Internal Communications: Identify one repetitive task, such as creating staff meeting agendas (PAS Item 9), and automate it with a Gemini Gem. Curate your Family Resources: Gather three to five existing documents to "feed" a NotebookLM project for more responsive family support (PAS Item 17). Standardize your Brand: Use a Perplexity Space to ensure all public relations tools project a consistent, professional image (PAS Item 18). Reflection Questions: Which administrative task takes the most time away from your interactions with staff and families? How might centralizing marketing materials (branding) impact the professional image to prospective families? Table 1: AI Tools for ECE Professionals
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