McCormick Institute for Early Childhood

BY Tarah Kadzielawski | April 3, 2016

This document may be printed, photocopied, and disseminated freely with attribution. All content is the property of the McCormick Center for Early Childhood Leadership.

In last week’s Whole Leadership post, Teri Talan started us in a new direction, Administrative Leadership. My personal background is similar to many other program leaders in our field—I was a strong teacher who was promoted into administration. In my personal experience with administrative leadership, I felt I could handle pedagogical leadership and thought I had many leadership essentials; however, I knew I was in need of some support and resources to build up my administrative leadership skills. (In hindsight I’m sure I was in need of more resources for pedagogical leadership and leadership essentials as well, but that is a different blog post.)


To build up my administrative leadership skills, I turned to the resources at my disposal. There were director’s networks—I was involved in—related to different funding sources such as Head Start and state pre-K. However, these didn’t provide the administrative leadership skill development that I sought. Two professional learning opportunities that I participated in did help develop my administrative leadership skills:

  • Taking Charge of Change: Opened my eyes or caused me to rethink aspects of leadership such as: Building a vision and clearly communicating it to staff; recruiting, hiring, and orientating; and how to give effective feedback to name a few.
  • Technology of Participation(ToPs): Taught me facilitation methods to help groups think, talk, and work together. Great for shared decision making.


I probably could have read more books, articles, or journals, but I felt overwhelmed as a new director. I was constantly putting out fires. If I could go back and give my younger self any advice, it would be to make time to learn about, develop, and practice the administrative leadership skills. I think if I had more administrative leadership skills working at the time, I would have been putting out fewer fires.


As I have continued my journey, I think about administrative leadership skills more broadly. Lately, I have been finding myself talking with colleagues about how administrative leadership skills—at their core—should be transferable to other professions. I noticed in many e-mails I receive from Exchange Everyday, they often provide information from the Harvard Business Review related to leadership and management topics. I was also at a training not that long ago when someone told me about ATD. What’s ATD you ask? It is the Association for Talent Development. They provide resources on a variety of topics including leadership.

Tarah Kadzielawski is the e-learning Manager for the McCormick Center for Early Childhood Leadership at National Louis University. Previously, Tarah served as an assessor and training specialist for the McCormick Center. She holds a Master’s degree in Early Childhood Leadership and Advocacy. Prior to working at the McCormick Center, Tarah worked as a classroom teacher, a program coordinator, and a director of an accredited early childhood center serving low income families and included Head Start and Preschool for All children.

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The AI-Enabled Administrator: Reclaim Valuable Time

By Dr. Neal Green • February 8, 2026
Tools: Gemini Gems, NotebookLM, Perplexity Spaces Overview The evidence is clear that early childhood professionals' most significant challenge is a lack of time. Artificial Intelligence (AI) tools, when used strategically, can give administrators some of the time they desperately need, allowing them to focus more on their staff and the children and families in their care. This approach aligns with the foundational goal of strengthening leadership effectiveness and program impact (Abel, Talan, & Masterson, 2023). When I scan the AI landscape of available products and platforms, it becomes overwhelming. There are so many options that it is impossible to keep up with every new development. Focusing on a limited number of AI tools backed by organizations with strong infrastructure and fiscal stability is a wise place to start your AI journey. McCormick Institute for Early Childhood’s (MIEC’s) upcoming professional development sessions will focus on three AI tools. These include Gemini Gems, NotebookLM, and Perplexity Spaces. Think of Gemini Gems as your customized AI assistant that you "train" to follow your rules and meet your goals. Gemini Gems are the right tool to tackle Internal Operations . NotebookLM is perfect for creating Family Support resources that stick. NotebookLM is a powerful AI tool that uses only the documents or other resources you add to generate specific, focused output. Perplexity Spaces is a fantastic choice to address Marketing demands. Like many AI tools, you can toggle back and forth between open web searches and focused documents that are specific to your work. Gemini Gems: The “Specialist Teammate” Gemini Gems allow you to create templates you can use repeatedly for agendas, HR policies, and more. If you have used AI in the past, you know that writing an effective prompt takes time, and they can easily get "lost" if you use AI often. Gems removes that challenge and lets you save your most effective prompts without having to rewrite them every time you use Gemini. It is up to you to decide if you want to create several smaller Gems to tackle common challenges you face or create larger Gems that encompass large swaths of your work. For our purposes, we will focus our Gem work on Internal Operations, addressing Program Administration Scale (PAS) Item 9: Internal Communications (Talan & Bloom, 2011). Imagine using a Gem to turn messy staff meeting notes into professional minutes with clear action plans in minutes or less! NotebookLM: The "Walled Garden" NotebookLM is an excellent tool for Family Support for your center, addressing PAS Item 17: Family Support and Involvement (Talan & Bloom, 2011). After uploading documents and resources, such as your parent handbook or community referral lists, to your Notebook, you can create several resources that parents/guardians of your center students will love. Just a few of the impressive features available with NotebookLM include audio (podcast) summaries, video summaries, and reporting functions with templates or the option to create your own report with metrics that matter most to you. Perplexity Spaces: The "Research Librarian" Perplexity Spaces is a perfect AI partner for Marketing your early childhood education (ECE) program, addressing PAS Item 18: External Communications (Talan & Bloom, 2011). You can build your own centralized repository, with control over branding to ensure consistency and present a professional, current image. Adding specific instructions to your space eliminates the need to format documents constantly and saves valuable time. The consistency that a Perplexity Space offers in this regard allows you to upload messages that are the "voice” of your brand. Your marketing efforts are not only more aesthetically pleasing but also enable you to track trends at similar centers in your area, helping you assess the competition. Strategies for Success: Audit your Internal Communications: Identify one repetitive task, such as creating staff meeting agendas (PAS Item 9), and automate it with a Gemini Gem. Curate your Family Resources: Gather three to five existing documents to "feed" a NotebookLM project for more responsive family support (PAS Item 17). Standardize your Brand: Use a Perplexity Space to ensure all public relations tools project a consistent, professional image (PAS Item 18). Reflection Questions: Which administrative task takes the most time away from your interactions with staff and families? How might centralizing marketing materials (branding) impact the professional image to prospective families? Table 1: AI Tools for ECE Professionals
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