McCormick Institute for Early Childhood

BY Marleen Barrett | March 27, 2015

This document may be printed, photocopied, and disseminated freely with attribution. All content is the property of the McCormick Center for Early Childhood Leadership.

Special Offer

Is this an offer you would be interested in? Most of us at, one time or another, have said we wished we had more time. But the truth is that if we had two more hours before long we would need two more. What we really need is to use the time we have in the most efficient and effective manner. 


I have been a student of time management for many years. In fact, I learned that time management isn’t really the right term. Ben Franklin referred to time management as life management. He said, “Dost thou love life? Then do not squander time, for that’s the stuff that life is made of.” 


My study of time-life management began on my first job when I was given a Day Timer (a time management tool) and although I have lots of experience, I have yet to feel I am a master. Ongoing changes in technology bring new techniques to time-life management so I am always learning, discovering, and trying new tips. However, the basic principles are the same. I’ll share three with you: 

  1. Understanding the Difference between Urgent and Important

Charles Hummel wrote a powerful little booklet called Tyranny of the Urgent. You have probably seen his work, often referred to as the Priority or Time Management Matrix (shown below). 

Urgent Not Urgent
Important Crisis Preparation
Pressing problems Prevention
Deadline-driven projects, meetings, preparations Values clarification
Planning
Relationship building
True re-creation
Empowerment
Some email
Not Important Interruptions Busywork
Some phone calls, email Some phone calls
Some meetings “Escape” activities
Irrelevant email

The tyranny is that people often spend most of their time on the ʽurgent’ items because they scream for your attention and keep you busy, but busy doesn’t mean productive. 


The key to quality time-life management is to spend the majority of your time on the important items. Important items are the things that bring results. They may not be as fun as other items but they tend to produce greater long term value. A key to success is making a conscious choice to spend the largest amount of time in the “important and not urgent quadrant.” One reason this is key is because dealing with important non urgent items in advance helps make sure they don’t fall into the urgent category. Think of it like this—put your efforts in preventing a fire rather than having to put one out. 


1. Discernment

Knowing what work, tasks, and events fall into each quadrant is where discernment is needed. Items may shift quadrants. Something that wasn’t important last month may rise to the important level this month. We all know urgent and important things regularly occur—you come down with a cold, a teacher calls in sick, the air conditioner breaks and it is the hottest week of the year. These are bound to happen, but knowing how to discern the rearrangement of the day’s priorities will keep you calm in a crisis. Tasks may even shift from ʽnot urgent’ to ʽurgent,’ especially when you procrastinate. This is where the next principle becomes important. 


1. Planning

Setting aside time to plan allows you to keep focused on what is important. I appreciate Hummer’s three types of planning as daily tools for managing time and life: 

  1. Daily Planning – Taking time at the beginning of each day to prioritize the events you are managing. Don’t pack the day too full and make sure to leave room for unexpected things as they are sure to happen.
  2. Weekly Planning – At the end of the week review the week and set a plan for the next week.
  3. Monthly Planning – Use one day (or half day) each month to focus on long range planning. Then make sure your daily and weekly planning aligns with these items.

 

I know what you’re thinking “Whoa! That takes discipline!” You’re right! Our goal should be to practice discipline and keep the majority of each day working on the things in life that we value as most important. 


Check out Hummer’s publication for more insights on this topic:

Hummer, Charles E. (1994). Tyranny of the Urgent. Downers Grove, IL: InterVarsity Press. 


Marleen Barrett is the Training and Event Coordinator at the McCormick Center. She holds a Masters in Training and Development from Loyola University. Her professional career has been in the non-profit world and included agriculture, children’s ministry, and higher ed. She has lived in Illinois for 25 years but is still a Buckeye at heart and can be seen wearing her OSU scarlet and grey on a regular basis.

By Cara Murdoch and Sherry Rocha December 12, 2025
By Cara Murdoch and Sherry Rocha Community collaborations can strengthen your early childhood program, expand services for families, and increase your visibility and credibility as a trusted resource in the community. But effective partnerships don’t begin with a phone call—they start with a plan. Start with internal planning Before reaching out to community members or organizations, gather insights from your internal team. Hold a brief planning meeting to discuss goals, identify needs, and build a shared vision for collaboration. Consider including: Members of your board of directors or advisory board Program staff members Interested family members and parents of enrolled children. REVISIT your mission and goals A clear, shared understanding of your program’s purpose will guide effective partnerships. Before reaching out to community members or organizations, gather insights from your internal team. Hold a brief planning meeting to discuss goals, identify needs, and build a shared vision for collaboration. Consider including: What is your mission? What strengths and expertise do we bring to the community? What challenges do our enrolled families face? What support or resources would be most helpful? What can we offer potential partners in return? Clarity about these questions will ensure that your outreach to community members and organizations is focused and meaningful. Learn about local resources Begin exploring the services and organizations that exist in your community. These may become valuable referral partners or direct collaborators. Examples include: Early intervention services Family support agencies Mental health providers Multilingual tax-preparation volunteers Knowing these resources helps you connect families with the help they need. share your space and services Your early childhood center may be a valuable asset for other groups. Consider offering your space to other programs or groups to strengthen your role as a community hub. Possibilities include: Scouting America or Girl Scout meetings Parenting workshops or support groups Health screenings or nutrition programs Community committee meetings participate in community events Raising visibility in your community opens doors to partnership. Become involved in: Neighborhood clean-up days Local fairs or festivals Library literacy events Cultural celebrations School district events These types of interactions naturally build trust and relationships. build and expand your network Partnerships often begin with small conversations or shared goals. Stay curious and connected—the more people you meet, the more opportunities arise. Potential collaborators include: Museums Public libraries Human services departments Colleges and universities Local schools Cooperative Extension services Hospitals and clinics Banks and financial advisors Mental health agencies Early intervention programs Remember: partnerships are mutually beneficial Successful collaborations are built on: Clear communication Shared goals Appreciation for each other’s strengths A commitment to supporting families and the community Whether the support you receive is financial, advisory, or educational, strong partnerships help everyone thrive. A final thought Community partnerships don’t happen overnight. With the proper planning, your early childhood program can become a powerful and connected resource in your neighborhood. Start small, stay open to ideas, and let relationships grow.
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