McCormick Institute for Early Childhood

BY Marleen Barrett, M.S. | June 4, 2024

This document may be printed, photocopied, and disseminated freely with attribution. All content is the property of the McCormick Center for Early Childhood Leadership.

“I have too many things on my to-do list and not enough time to finish them!” Early childhood administrators have expressed this sentiment often when the subject of workload is discussed. You most likely have said or heard it said as well. Rest assured; you are not alone. Managing time is a universal struggle.


Time management has been a quest of mine for most of my professional career. In my first position out of college, I was given a time management tool to organize work and time. It proved very helpful and launched my pursuit to learn as many time management skills as possible. During my career, I have utilized a number of planners and delivered training on them as well. Even with all my experience with time management systems, I admit they are only as good as the dedication and discipline you put into using them. I have discovered that the power ingredient in managing time is discipline.


The Collins dictionary defines discipline as training that develops self-control. Daniel Walter wrote a book, The Power of Discipline: How to Use Self Control and Mental Toughness to Achieve Your Goals. He said, “Discipline is about doing what you know you’ve got to do even when you don’t feel like it. But for your efforts to make a difference, you must be consistent.”


Any success I experience in time management comes from the discipline of setting aside time daily, weekly, and monthly to determine the priorities of the work and then to put into practice the tools and tips to increase productivity and focus on the priorities of my work and life. Discipline is what sets the casual basketball player apart from the Michael Jordans. Discipline takes commitment and a quest not to back down, but it also reaps big rewards. If you have ever embarked on eliminating a bad habit in your life and were successful, it most likely was because of the discipline you employed to change your thought processes and routines.


When I am disciplined in setting aside time to use the tools to manage my priorities, the results I experience include accomplishing more of my big bucket priorities, feeling energized at the end of the day, and having a sense of empowerment and purpose. These are achieved when the day is comprised of action versus motion.


James Clear, the author of Atomic Habits: An Easy & Proven Way to Build Good Habits and Break Bad Ones, takes a deeper dive into this concept in the blog, “The Mistake Smart People Make: Being in Motion vs. Taking Action.” Think of it like an equation: Motion (i.e., planning time) + action on the priorities = achieving your goals for managing time.


Using tools will increase your success in planning time. Here are some statistics discovered in a recent study conducted by Acuity Training in the United Kingdom:


  • Less than one in five people (18%) have a proper time management system.
  • Eighty-two percent of people don’t have a time management system. They just use a list or their email inbox.
  • The Eisenhower matrix is the most successful time management technique.
  • One hundred percent of people using these techniques feel their work is under control either four or five days per week.
  • Only 20% (one in five) people carry out a monthly time audit to review how they are spending their time.
  • Forty-nine percent of people have never carried out a time audit.


Here are the three tools/systems I have found most helpful. Two of them were mentioned in the UK study:



Stephen Covey popularized the Eisenhower Matrix in his book, The 7 Habits of Highly Effective People. The four-square matrix of “important” and “urgent” aims to focus your actions on the important tasks versus being driven by urgency. Keeping a copy of this matrix handy during your planning time is most helpful.


I like the simplicity of the Ivy Lee Method, and it is a good second step after you have determined the important tasks using the Eisenhower Matrix. List the week’s top five or six priorities and rank them one to six. Do the same each day and determine the top five or six priorities of the day. Start with number one, and don’t move on to others until you complete number one. This method has staying power and has been successful for over 100 years! Don’t be fooled by the simplicity, and enjoy the results you will experience from trying it.


I discovered the Pomodoro Technique a couple of years ago, and it has been a game changer. For me, it is step three and works well together with the other two. This technique is all about focus, giving yourself undistracted time to focus using 30-minute time blocks. Start on one task and give yourself 25 minutes of undistracted time to focus on that one task. Then, take a five-minute break. Depending upon the task you are working on, you may need multiple 30-minute time blocks to complete the task. You will discover how much you can accomplish in 25 minutes when you don’t allow yourself to get distracted.


An additional benefit to these three tools is that you can use them with any time management system you prefer. Several sound systems have been designed to incorporate all of them, but you can modify any tool you currently use to include them.


Consider these action steps:


  • Set aside 30 minutes this week to read about the three tools/systems.
  • Set a goal to implement one tip you gained.
  • Use the tip for a minimum of four weeks.
  • At the end of each week, reflect on the outcomes.


The tools are helpful, but only if you use the power tool of discipline. Just as establishing a routine of dedicating 20 minutes a day to exercise will have long-term health benefits, giving 10 to15 minutes a day and 20 to 30 minutes a week to establishing your priorities for time will pay off in the efficiency and effectiveness of your week. The purpose is not to increase the amount of time spent working or the quantity of work achieved each day, but instead, shift the focus to accomplishing the work that matters most.


To check out the many resources and professional development offerings at McCormick Center for Early Childhood Leadership, please see: https://mccormickcenter.nl.edu/


Marleen Barrett, M.S., serves as a leadership training specialist for the McCormick Center for Early Childhood Leadership at National Louis University (NLU). In this role, she assists with the development, facilitation, and coordination of training for McCormick Center Leadership Academies. Marleen serves as a coach for academy participants. She holds a master’s degree in training and development from Loyola University. Prior to working at NLU, she was the director of leadership development for the American Farm Bureau Federation, where she conducted training programs on strategic planning, organizational skills, and team building throughout the United States.

By Cara Murdoch February 16, 2026
In early childhood education and care (ECEC), we know that some of the simplest ideas can carry the biggest lessons—and many of us have been singing “The Ants Go Marching” for years without realizing it might also be a leadership guide. Ants may be tiny, but their colonies run on teamwork, communication, flexibility, and a clear sense of purpose—all things ECEC programs rely on every day. By taking a closer look at how ants work together to support their colony, early childhood leaders can discover practical and familiar ways to strengthen teamwork, value every role, and lead programs where everyone is marching in the same direction for children and families. Ants are busy creatures; they work with a purpose and know their jobs in the colony. Ants exhibit teamwork and collective effort. Ant colonies demonstrate intelligence, division of labor, communication systems, and cooperative behaviors. They can recognize and respond to the colony's needs. They overcome their challenges through trial and error, learning from their experiences, and sometimes even develop innovative strategies. In the ant colony, individual ants work together as a unit, each with a unique role that determines the colony's survival and success. The ant colony functions just like a superorganism, where the actions of each individual ant are a part of the highly efficient system that supports the whole colony. This concept of collective action is closely related to human teamwork! Ants have a lot to teach us, as we work in ECEC. teamwork Just as ants collaborate, relying on their communication and coordination to complete tasks, humans thrive when working together, as each individual brings their own unique skills and perspectives to their “colony.” Ants depend on each other. Each ant has a specialized job, and the colony relies on the cooperation and coordination of all its members to thrive and survive. Each ant’s contribution, no matter how small it may seem, is vital to the success of the colony as a whole, and the strength of the group is built on the cooperation of each individual. Similarly, in ECEC programs, teamwork — working together and helping one another —leads to better results than trying to do everything alone! When we collaborate, we pool our strengths, share our knowledge, and support each other, which can lead to more creative and efficient solutions. Each person in the program brings unique skills and perspectives, filling gaps and helping compensate for one another’s weaknesses. This shared effort allows your program to tackle tasks and achieve goals that would be difficult, if not impossible, for one individual to accomplish on their own... just like in an ant colony! Adapting to face challenges Ants are highly adaptable creatures. Have you ever watched a disrupted colony hurry to move the uncovered eggs to a protected space? They respond quickly to changes or disruptions in their environment. Their ability to quickly assess new situations and adjust their behavior will help the colony continue to function efficiently, even when the unexpected happens. Their adaptability is the key to their survival, allowing them to overcome obstacles and thrive. Early childhood programs also need to adapt to challenges. When unexpected changes occur, each person needs to be flexible and find new ways to contribute to the program's success. Just as ants adjust, programs must reassess their strengths, collaborate, and develop alternative solutions. Adaptability is essential for proper teamwork! honoring individual roles In an ant colony, different ants take on very specific roles. There are worker ants, soldier ants, and the queen ant. Each ant’s role is crucial to the success and survival of the colony, and all roles are interdependent; they work together to achieve common goals. This division of labor that exists in an ant colony can be compared to the different roles and unique talents found in an ECEC program. Just as ants rely on each other to perform specific tasks, each ECEC team member brings their own expertise and skills to the program. In a project or workplace setting, one person may excel at brainstorming creative ideas, another might be skilled at organizing tasks and managing timelines, and someone else may be particularly adept at technical skills or problem-solving. This diversity of roles within a team ensures that every aspect of a project or goal receives focused attention. In center-based programs, there are the director, teachers, kitchen staff, and other roles as needed. The diversity of roles in a program helps to ensure that the program is successful and thrives. clear purpose and goals In an ant colony, survival is the common goal. The colony’s success depends on each member performing its specific role. Their unwavering focus on the survival of the colony is connected to their success. It demonstrates the power of their collective action, driven by a clear and unified goal. ECEC programs thrive when they are aligned around a shared and clear purpose and goals. When program members understand and commit to their common goals, the well-being and growth of children and families, their efforts will become more effective and coordinated. Just as ants bring different strengths to the program, each person brings different strengths to the program. It is alignment around shared goals that enables the program to overcome challenges and succeed. When everyone in the program is clear on the goals and helps work together toward them, the whole program becomes more focused, resilient, and motivated - just as an ant colony becomes stronger when every member is working toward survival! Ants work together harmoniously to achieve their common goals; they set aside individual competition in favor of colony cooperation. Each ant focuses on its specialized task. This spirit of ant cooperation is key to the colony's survival and success, as it enables the colony to accomplish more complex tasks than any single ant could manage alone. ECEC programs can benefit from adopting a similar approach that emphasizes collaboration and shared goals over individual achievement. In an ECEC program, when members support each other and work together, they can leverage each person’s strengths to accomplish more than they could individually. Instead of competing for recognition or resources, each member can focus on the program’s success, fostering a more positive and productive environment. learning from ants Ants have so much to teach ECEC programs when it comes to cooperating and working together as an effective team. Whether it's knowing your own role and abilities, supporting each of your fellow team members, communicating clearly and effectively, being flexible, or avoiding competition, the ant colony is an excellent example of these qualities! Let your ants go marching!!! Ant Life, author unknown I am just an ant, A small life is what I live, But I have dreams for bigger things And so much more to give If only I could grow A foot or two would do I could live a life That others look up to.
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